Six More Ways to Cut Office Costs
September 30, 2013
By Mae Kowalke
, TMCnet Contributor
Last week we showed you how to cut office costs through little adjustments such as moving to cloud-based software solutions. Today we show you six more techniques for reducing expenses in the office.
Make use of HR technology. Many HR reps are not fully utilizing the latest generation of HR software. This can reduce effectiveness, which can cost a business big. Businesses can leverage e-learning platforms, performance management software, online benefit enrollment, time and attendance software and others to make human resources more efficient and therein more cost-effective.
Use VoIP. Companies can save between $10 and $100 a month per phone line by taking advantage of the latest call technology, voice-over-IP (VoIP). VoIP delivers cheap or free long-distance calling, and also can in many cases eliminate the need for on-site PBX (News - Alert) systems and equipment to manage and maintain.
Replace software with free apps. Software licensing can be expensive, but with the rise of open source software and online services, it is no longer necessary to buy software licenses in many cases. While it is best to avoid hobby software projects, there are many high-quality, free alternatives these days to expensive commercial software. This can easily save businesses thousands of dollars.
Share office space. A good and increasingly popular way to save money is renting out unused office space to businesses in a non-competing sector. This can help with utility costs, and sometimes even introduce new customer opportunities.
Go paperless. Paper takes up space and it costs money both in terms of office supplies and the time it takes employees to find the right document. Imagine what it would be like if every document needed for the business was as close at hand as a simple Google (News - Alert) search. This is one of the chief advantages of going paperless, and by some estimates it can save a business tens of thousands per year.
Cut travel costs through technology. By leveraging VoIP and unified communications, companies can cut down on travel. This both saves on the obvious culprits: Travel expenses, spending accounts and hotels. But it also saves money on a more subtle level: It keeps workers fresh, as travel inevitably takes a toll on employees while a video chat does not. So leverage technology to cut travel expenses.